How to book using allotments

How to book using allotments

If you have negotiated rates for allotments with an airline, you can now use these rates to book with from your account.
The allotment feature is key for freight forwarders who need to create regular scheduled shipments, with fixed quantities of cargo, with an airline. If you have negotiated a special price with an airline, these rates will show within the live rates option through a direct API connection with the airline database. 

Keep reading to find out how to use your own negotiated prices on WebCargo.

In order to see the options for allotments, first make a search by clicking on the New eBooking tab. Enter your cargo details and then click on Search flights and rates.


Choose your rate

If you have an option for an allotment available, this will show up in the search rate results within the rate card, as well as next to the airline logo. This is identifiable with an “A” symbol.

Bear in mind that if there is a cheaper option with the airline offering allotments, these will appear first. If you see the A symbol next to the airline logo but no allotment results in the direct results, hover above the A symbol. This will trigger a pop-up that will allow you to see the allotment options for the upcoming days.

Clicking on the blue See all rates button will open all the available allotment options for the next 5 days.

Click on the rate card to expand the information.

Follow the instructions to complete the eBooking by clicking on the blue button with the price inside. Hovering above this will convert the button to a Select button.

Clicking on it will take you to the review and book page. Here is where you can check your booking details before completing the booking. Within the Itinerary section, the type of shipment as Allotment will be visible.

If you’ve selected an allotment rate, this will also be identifiable just before completing the eBooking stating “This is an allotment shipment.” Check the shipment details, enter the AWB number then click Book this allotment shipment.

Managing your allotment eBooking

Once your booking is complete, you can find it within the My eBookings tab. Clicking on the allotment booking will give you a breakdown of the shipment and will include a section that states Allotments.

    • Related Articles

    • How to book shipments using ULDs

      Within your WebCargo account, you can now make searches for live rates and bookable capacity for ULD shipments. Follow the instructions in this article to find out how. Important: currently, ULD shipments are only available for Air France KLM, IAG ...

    • How to Book Cargo Insurance Via Breeze

      Using a direct integration, you can instantly price and book insurance for your cargo with Breeze at competitive rates directly within the WebCargo platform. Please note that WebCargo is not the insurance provider; the underlying insurance is ...

    • How to top up your WebCargo Wallet using a credit or debit card

      If you’re running low on funds for your WebCargo wallet, you can instantly add more funds to your account using a credit or debit card without having to communicate with our finance team. Find out in this article how to use this tool. First, expand ...

    • How can I book a shipment to multiple Amazon warehouses?

      There are four ways to handle split shipments: 1. Have your provider arrange trucking to the destination warehouses Freightos.com quotes only cover one destination. To get a Quote for multiple destinations, tell your forwarder where the second ...

    • How to upload your client details using an Excel file

      Using the multi-client upload tool, you can upload information for multiple clients at the same time using the XLSX file uploader. Firstly, open the side menu, select the Accounts and pricing section, then click on Local management from the dropdown. ...