How to convert your ad hoc rate into a spot rate

Once your Ad Hoc request has been approved by the airline, you or your colleagues can now use this as a spot rate to quote with.

Read this article to find out how you can do this.

Find your ad hoc rate

Once you have had confirmation from the airline that they have accepted your ad hoc request, you’ll need to find it. All ad hoc requests can be found under the Air tab, then by clicking on Ad Hocs.

Find the relevant request, click on it and you’ll be redirected to the AdHocs/Edit page.

The Status will show Answered if the airline has accepted it and you’ll have the option to Create a spot rate. Scroll down to find the ad hoc rate you want to use and click on the 3 dots to the right hand side to see these.

If you have selected more than one ad hoc, in the same request but these have been rejected or cancelled, you will also be able to see these in this list. The Status will reflect the progress of the quote.

Important: the quotation number on the ad hoc form will be your reference for the attached ad hoc request.

Once you have clicked on Create a spot rate, the status of the rate will change to Used. This means that when making a static rate search you’ll now be able to find this rate and use it. Make sure to enter the same routing and make a search.

You can now select this for your quote, and your colleagues will be able to use this rate in any subsequent quote-building of their own. Hovering above the ‘i’ symbol will give you a detailed description of the validity date, the name of the creator of the spot quote, as well as any services and internal notes.

Well done! You've taken the next step in using the AdHoc functions within WebCargo and converted a request into a spot rate, to be used for subsequent quote-building or to be shared and used by colleagues.

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